Microsoft OneNote Keyboard Shortcuts

If you’ve ever attended an online training on behalf of your company or participated in any sort of collaborative project with your coworkers, then chances are you’ve had to jot down notes in a way that makes them easy to share. Many people now rely on Microsoft OneNote, the collaborative note-taking app within the MS Office Suite, for this exact purpose.

Like most other Microsoft Office products, you waste a lot of time navigating the ribbon and menu bar within OneNote. Luckily, there are lots of great keyboard shortcuts available to save you time. So, whether you are using a Windows or macOS computer, you can boost your productivity and easily update your notes with this Microsoft OneNote keyboard shortcut cheatsheet.

Windows	macOS	Function
Frequently Used Shortcuts	
Ctrl + M	Command + M	Open a new OneNote window.
Ctrl + Shift + M or Alt + Win + N		Create a Quick Note.
Ctrl + Alt + D		Dock the OneNote window.
Ctrl + Z	Command + Z	Undo the previous action.
Ctrl + Y	Command + Y	Redo the previous action, if possible.
Ctrl + A	Command + A	Select all items on the current page.
Ctrl + X	Command + X	Cut the selected text or item.
Ctrl + C	Command + C	Copy the selected text or item.
Ctrl + V	Command + V	Paste the cut/copied text or item.
Home	Command + Left arrow	Move to the beginning of the line.
End	Command + Right arrow	Move to the end of the line.
Ctrl + Left arrow	Opt + Left arrow	Move one word to the left.
Ctrl + Right arrow	Opt + Right arrow	Move one word to the right.
Backspace	Delete	Delete one character to the left.
Delete	Fn + Delete	Delete one character to the right.
Ctrl + Backspace	Opt + Delete	Delete one word to the left.
Ctrl + Delete	Fn + Opt + Delete	Delete one word to the right.
Shift + Enter	Shift + Return	Insert a line break without starting a new paragraph.
F7		Check spelling.
Shift + F7		Open the thesaurus for the currently selected word.
Shift + F10		Display the context menu for the currently focused object.
Ctrl + Shift + W		Perform the action suggested on the Information Bar when it appears at the top of a page.
Ctrl + Alt + P		Play the selected audio recording.
Ctrl+Alt+S		Stop audio recording playback.
Ctrl + Alt + Y		Skip the current audio recording backward by 10 seconds.
Ctrl + Alt + U		Skip the current audio recording forward by 10 seconds.
Format Notes	
Ctrl + Alt + H	Command + Alt + H	Highlight the selected text.
Ctrl + K	Command + K	Insert a hyperlink.
Ctrl + Shift + C	Command + Opt + C	Copy the formatting of the selected text.
Ctrl + Shift + V	Command + Opt + V	Paste the formatting to the selected text.
Enter (when on the hyperlink text)	Return	Open a hyperlink.
Ctrl + B	Command + B	Apply or remove bold formatting.
Ctrl + I	Command + I	Apply or remove italics formatting.
Ctrl + U	Command + U	Apply or remove underline formatting.
Ctrl + Hyphen	Command + Hyphen	Apply or remove strikethrough formatting.
Ctrl + Shift + Equal sign	Command + Shift + Equal sign	Apply or remove superscript formatting.
Ctrl + Period	Command + Period	Apply or remove bulleted list formatting.
Ctrl + Forward slash	Command + Forward slash	Apply or remove numbered list formatting.
Ctrl + Alt + 1	Command + Alt + 1	Apply a Heading 1 style to the current note.
Ctrl + Alt + 2	Command + Alt + 2	Apply a Heading 2 style to the current note.
Ctrl + Alt + 3	Command + Alt + 3	Apply a Heading 3 style to the current note.
Ctrl + Alt + 4	Command + Alt + 4	Apply a Heading 4 style to the current note.
Ctrl + Shift + N	Command + Shift + N	Clear all formatting applied to the selected text.
Tab or Alt + Shift + Right arrow	Tab	Increase the paragraph indent.
Shift + Tab or Alt + Shift + Left arrow	Shift + Tab	Decrease the paragraph indent.
Ctrl + L	Command + L	Left align paragraph.
Ctrl + R	Command + R	Right align paragraph.
Ctrl + Shift + Right angle bracket		Increase the font size of the selected text.
Ctrl + Shift + Left angle bracket		Decrease the font size of the selected text.
Ctrl + Shift + R		Show or hide the rule lines on the current page.
Insert Items
Alt + N, F		Insert a document or file on the current page.
Alt + N, O		Insert a document or file as a printout on the current page.
Alt + N, P		Insert a picture from a file.
Alt + N, S		Insert a sticker.
Win + Shift + S, then Ctrl + V		Insert a screen clipping.
Alt + Shift + D		Insert the current date.
Alt + Shift + F		Insert the current date and time.
Alt + Shift + T		Insert the current time.
Shift + Enter		Insert a line break.
Alt + Equal sign		Start a math equation or convert selected text to a math equation.
Work With Tables
Tab (after typing a new line of text)		Create a table.
Tab		Create another column in a table with a single row.
Enter	Enter	Create another row when at the end cell of a table.
Ctrl + Enter	Command + Enter	Insert a row below the current row.
Alt + Enter		Create another paragraph in the same cell in a table.
Ctrl + Alt + R	Command + Ctrl + R	Create a column to the right of the current column in a table.
Ctrl + Alt + E	Command + Ctrl + L	Create a column to the left of the current column in a table.
Enter (when the cursor is at the beginning of any row)	Return	Create a row above the current one in a table.
Tab (when in the last cell of the table)	Tab	Create a new cell or row.
Delete		Delete the current empty row in a table.
Select Text or Objects
Ctrl + A	Command + A	Select all items on the current page.
Shift + End		Select to the end of the line from the current cursor location.
Shift + Down arrow (when the cursor is at the beginning of the line)		Select the whole line.
Ctrl + Shift + T		Jump to the title of the page and select it.
Esc		Cancel selecting the outline or page.
Alt + Shift + Up arrow		Move the selected paragraphs upward.
Alt + Shift + Down arrow		Move the selected paragraphs downward.
Alt + Shift + Left arrow		Increase the paragraph indent.
Alt + Shift + Right arrow		Decrease the paragraph indent.
Ctrl + Shift + Hyphen		Select the current paragraph and its subordinate paragraphs.
Delete		Delete the selected note or object.
Home		Move to the beginning of the line.
End		Move to the end of the line.
Alt + Left arrow		Go back to the last page visited.
Alt + Right arrow key		Go forward to the next page visited.
Tag Notes
Ctrl + 1	Command + 1	Apply, select, or clear the To Do tag.
Ctrl + 2	Command + 2	Apply or clear the Important tag.
Ctrl + 3	Command + 3	Apply or clear the Question tag.
Ctrl + 4	Command + 4	Apply or clear the Remember for Later tag.
Ctrl + 5	Command + 5	Apply or clear the Definition tag.
Ctrl + 6	Command + 6	Apply or clear the Highlight tag.
Ctrl + 7	Command + 7	Apply or clear the Contact tag.
Ctrl + 8	Command + 8	Apply or clear the Address tag.
Ctrl + 9	Command + 9	Apply or clear the Phone Number tag.
Ctrl + 0	Command + 0	Remove all selected note tags.
Outlines
Alt + Shift + 1	Ctrl + Shift + 1	Collapse the selected outline to Level 1.
Alt + Shift + 2	Ctrl + Shift + 2	Collapse the selected outline to Level 2.
Alt + Shift + 3	Ctrl + Shift + 3	Collapse the selected outline to Level 3.
Alt + Shift + 4	Ctrl + Shift + 4	Collapse the selected outline to Level 4.
Alt + Shift + 5	Ctrl + Shift + 5	Collapse the selected outline to Level 5.
Alt + Shift + 6	Ctrl + Shift + 6	Collapse the selected outline to Level 6.
Alt + Shift + 7	Ctrl + Shift + 7	Collapse the selected outline to Level 7.
Alt + Shift + 8	Ctrl + Shift + 8	Collapse the selected outline to Level 8.
Alt + Shift + 9	Ctrl + Shift + 9	Collapse the selected outline to Level 9.
Alt + Shift + 0	Ctrl + Shift + 0	Expand all levels of an outline.
Alt + Shift + Equal sign		Expand the selected heading.
Alt + Shift + Hyphen		Collapse the selected heading.
Alt + Shift + Plus sign	Ctrl + Shift + Plus sign	Expand a selected, collapsed outline.
Alt + Shift + Minus sign	Ctrl + Shift + Minus sign	Collapse a selected, expanded outline.
Pages, Notebooks, Sections
Ctrl + O	Command + O	Open a notebook.
Ctrl + Alt + Shift + O		Open a section.
F11		Enable or disable the full-page view.
Ctrl + Shift + Asterisk		Expand or collapse a page group in the page navigation pane.
Ctrl + P	Command + P	Print the current page.
Ctrl + T	Command + T	Create a new section.
Ctrl + N	Command + N	Add a new page at the end of the selected section.
Ctrl + Shift + Alt + N		Create a new subpage below the current page.
Ctrl + A	Command + A	Select all items.
Ctrl + Shift + A	Command + Shift + A	Select the current page.
Ctrl + Tab	Command + Shift + Opening brace	Go to the next section.
Ctrl +Shift + Tab	Command + Shift + Closing brace	Go to the previous section.
Ctrl + Page down	Command + Page down	Go to the next page in a section.
Ctrl + Page up	Command + Page up	Go to the previous page in a section.
Alt + Home		Go to the first page in the section.
Alt + End		Go to the last page in the section.
Page up	Page up	Scroll up in the current page.
Page down	Page down	Scroll down in the current page.
Ctrl + Home		Scroll to the top of the current page.
Ctrl + End		Scroll to the bottom of the current page.
Ctrl + Down arrow	Command + Down arrow	Go to the next paragraph.
Ctrl + Up arrow	Command + Up arrow	Go to the previous paragraph.
Ctrl + S	Command + S	Synchronize the notebook.
Ctrl + Alt + M	Command + Shift + M	Move or copy the current page.
Ctrl + Alt + G	Command + Shift + G	Put focus on the current page tab.
Ctrl + Shift + A	Command + Shift + A	Select the current page tab.
Ctrl + Shift + G		Put focus on the current section tab.
Ctrl + Shift + G, then Shift + F10		Move the current section.

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